Administrative Assistant jobs in Chelmsford CM1 – Immediate Start with StaffDirect

We are partnering with a highly respected professional services firm in the heart of Chelmsford CM1 to find a proactive and efficient Administrative Assistant. This pivotal role supports a busy team, ensuring the smooth day-to-day operation of the office. The successful candidate will be the first point of contact for clients and visitors, making excellent communication skills and a polished, professional demeanour essential.

This is more than just a typing job; it’s a career-enhancing opportunity with a company that invests in its staff. Through StaffDirect, you’ll gain access to a role that offers stability, variety, and the potential to transition into a permanent position. We specialise in connecting talented individuals in Chelmsford with businesses that value their skills, just as we do for roles like a Maintenance Operative in St George in the East or a Telehandler Operator in Chadwell Heath. If you’re organised, tech-savvy, and ready to start immediately, we want to hear from you.

Key Responsibilities & Daily Duties

As the Administrative Assistant, you will be the backbone of the office, handling a diverse range of tasks that require precision and a can-do attitude.

• Front-of-House & Communication: Professionally manage the main reception area, including greeting visitors, answering and directing phone calls, and handling general email inquiries. You’ll ensure all client interactions reflect the company’s high standards.
• Document & Data Management: Prepare, format, and proofread correspondence, reports, and presentations using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Maintain both electronic and physical filing systems with meticulous accuracy.
• Diary & Meeting Coordination: Proactively manage complex diaries for senior staff, schedule internal and external meetings, and arrange meeting rooms. You will also be responsible for preparing agendas, taking minutes, and distributing action points.
• Office Administration: Ensure the office runs smoothly by managing stationery supplies, coordinating with IT support for minor issues, processing incoming and outgoing post, and assisting with travel arrangements for team members.
• Project & Team Support: Provide ad-hoc administrative support to various departments, assisting with data entry for specific projects, organising company events, and helping to onboard new starters. This role is central to team efficiency.

Essential Skills & Candidate Requirements

To be successful in this Administrative Assistant role in Chelmsford CM1, you will need to demonstrate the following experience and attributes:

• Proven Experience: At least 1-2 years of experience in a similar administrative, receptionist, or office support role. Experience within a professional services environment (legal, finance, property) is a distinct advantage.
• Technical Proficiency: Advanced skills in Microsoft Office, particularly Outlook for email/calendar management and Excel for basic data handling. Familiarity with office equipment (printers, scanners, phone systems) is required.
• Exceptional Organisational Skills: The innate ability to prioritise a fluctuating workload, meet deadlines, and maintain attention to detail even when under pressure. You must be a self-starter who can also follow instructions precisely.
• Outstanding Interpersonal Skills: Excellent verbal and written communication skills with a professional and friendly telephone manner. The ability to build rapport with colleagues, clients, and suppliers at all levels is crucial.
• Right to Work: Must have the unrestricted right to work in the UK. An immediate start is required for this position.