Personal Assistant (PA) in Edinburgh EH1 – Immediate Start & Flexible Hours

Personal Assistant Job Description

This is a pivotal Personal Assistant (PA) role based in a modern, fast-paced office environment in Edinburgh's EH1 postcode. You will be providing high-level administrative and organisational support to senior executives, ensuring the smooth running of their professional lives. The client is a well-respected organisation in the professional services sector, seeking a candidate who can hit the ground running and become a trusted right hand.

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Key Responsibilities & Duties

As the successful Personal Assistant, your day-to-day tasks will be varied and crucial to business operations. You will be the central point of contact, managing workflows and ensuring efficiency.

• Complex Diary & Email Management: Proactively manage and coordinate multiple executive calendars, schedule meetings, and arrange travel and accommodation. Act as a gatekeeper for emails, prioritising and responding where appropriate.
• Meeting & Event Coordination: Prepare agendas, take minutes, and distribute action points for board and client meetings. Organise corporate events, from intimate lunches to larger conferences, handling all logistics.
• Document & Report Preparation: Draft, format, and proofread correspondence, presentations, reports, and spreadsheets to a professional standard using Microsoft Office Suite and other relevant software.
• Client & Stakeholder Liaison: Serve as the first point of contact for clients and important stakeholders, both in person and over the phone, representing the executives and the company with professionalism and discretion.
• Project & Administrative Support: Assist with discrete projects, conduct research, manage filing systems (both digital and physical), and handle expense reporting and invoice processing.

Essential Skills & Requirements

We are looking for a candidate who is not only skilled but also possesses the right attitude and professionalism to thrive in a demanding executive environment.

• Proven PA/EA Experience: A minimum of 2-3 years of experience as a Personal Assistant, Executive Assistant, or in a similar high-level administrative role, preferably within a corporate or professional services setting.
• Exceptional Communication: Impeccable verbal and written English, with the ability to communicate confidently and tactfully with people at all levels. Strong telephone manner is essential.
• Tech Proficiency & Organisation: Advanced skills in Microsoft Office (Outlook, Word, Excel, PowerPoint). Must be highly organised with an outstanding ability to multitask, prioritise, and work to tight deadlines without supervision.
• Discretion & Proactivity: Absolute confidentiality and trustworthiness are non-negotiable. We value a proactive mindset—someone who anticipates needs and solves problems before they arise.